How to break down complex projects for smooth execution

Do you have a “to-do” list?

Of course, you do.

Every successful person has a “to do” list of some kind.

But what truly differentiates the top 1% from the rest? 

They have an uncanny ability to prioritize much more effectively than the bottom 99%. 

We often fall into the trap of “prioritizing easy” because we believe that knocking off a few easy tasks will give us momentum. 

But soon we fill our lists with more and more easy tasks while the important, game-changing projects often go unfinished. While prioritizing easy could give us a jolt of momentum from time to time, “prioritizing progress” will give us daily breakthroughs, almost guaranteed.

Now, if this was just another BS motivational email… I would stop here and say, “Go do something big.” 

You deserve better than that crap. 

The question you you maybe asking is… Why do we prioritize the easy stuff vs. prioritizing the stuff that will really move the needle?

Let me offer you a different question.

What would you have to do to convert the big, hard, complex needle-moving projects… into easy projects?

Just one thing… Reduce to the Ridiculous.

That’s right. The reason why everything is big, hard, bulky and complex is because it is big, hard, bulky and complex.  All we have to do is to keep breaking it down into smaller pieces and only stop when we have arrived at a piece of the project that is so ridiculously simple and easy to execute on.

For example:

  1. Plan Australia Trip (too big and complex)
  2. How long should we go for?
  3. Where should we stay?
  4. What should we do there?
  5. Can the kids handle a long flight?
  6. What dates should we go?


(Ahh… too many questions. Whatever, I will work on it later)

Instead, keep going…

  1. What dates should we go?
  2. When do the kids have spring break?
  3. To-Do: Find School’s Spring Break Dates by COB Wednesday

Reduce it to the ridiculous. 


What are your thoughts?
Sharran
PS: “Easy” projects are scoped and planned. Scope refers to having clearly defined deliverable (find spring break dates) and planned refers to a non-stressful due date (COB Wednesday) 

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